Everything you need to know about PEPPOL: the most secure and efficient invoicing solution

08/03/2019
Billtobox
The term PEPPOL has undoubtedly come to your ears in recent years, but what exactly does it actually mean?

Originally a test project of the European Commission, PEPPOL (Pan-European Public Procurement OnLine) was born in 2008. It was intended to facilitate the exchange of business data (e.g. invoices) through a shared process using the same standard and technology. As it stands today, the PEPPOL platform is an established value, and European governments and organisations have been using it more and more frequently for e-invoicing purposes. Ever since 1 January 2017, the Flemish government accepts only digital invoices via PEPPOL. In Belgium, Agoria and the federal and Flemish authorities represent PEPPOL.

How does PEPPOL work?

Over the years, PEPPOL has grown into the most secure and efficient invoicing method in Europe – and even beyond. The strength of the network lies in the high quality of the business communication that companies and governments can share with one other in real time. Moreover, the risk of fraud is minimal because the documents are always sent over a secure network.

The e-invoicing takes place via access points through which the sender and the receiver exchange the relevant information. The invoice is delivered in XML to an access point, which then sends it to the company, or the access point to which that company is connected.

All users are registered in the network with unique ID numbers (VAT number, IBAN). In this way, companies and governments can identify one another automatically, eliminating any possibility of misunderstanding between the sender and the recipient. PDF invoices that end up in the spam folder via e-mail or – even worse – in the wrong mailbox are a thing of the past thanks to PEPPOL. Moreover, all that manual work becomes superfluous, because everything is done automatically in accordance with a fixed model and you know that an e-invoice has arrived immediately.

Integration with Billtobox

Integrating PEPPOL into your invoicing system will enable to do things even more sensibly. After all, now that the government obliges its suppliers to send e-invoices, more and more organisations have been switching to e-invoicing. It is therefore a useful practice unto itself.

Billtobox – the digital link between an accountant and the entrepreneurs in its client base – is linked to PEPPOL as a standard on the sender side. This means that you can create invoices on Billtobox and deliver them directly to PEPPOL via Mercurius, the government’s access point. In the next update of Billtobox, which will be released very soon, it will also be possible for senders to have the sent invoices, which are automatically delivered to PEPPOL, delivered automatically to Billtobox. The only condition attached to this is that the accountancy firm must have linked both accounts together.

Through PEPPOL and Billtobox, we really aim to facilitate a standardised exchange of e-invoices between companies and government bodies – in the most secure and efficient manner. Subscribe to a free webinar and discover the advantages of Billtobox for your firm straight away!

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