Part 4: The extra possibilities a digital administration could offer you
If you’ve read the first three blogs of this series, we might have convinced you (at least, we’re hoping we did) of the fact that a digital administration and digital accounting allows you to work with much more efficiency, quality and structure. Or maybe you’ve already taken a step in the right direction by now? Either way, you’re definitely ready for the fourth and last part of our ‘Ultimate digital guide’:
The digital world is always changing, and digital administration is no exception. Everywhere you look, you see new possibilities that will make your life even easier. In this blog, we offer you a flash forward to some interesting new options that will become available within the next few months.
Have you digitized your invoicing process yet? How easy would it be to do the payments for this process digitally too? Well, you can stop dreaming – because it’s actually happening really soon. Thanks to the possibility of linking your invoicing platform to your bank, this will all become much easier, smoother and safer. Especially if the relevant information (the invoicing amount, the account number, etc.) is filled in automatically thanks to OCR software (which you can read all about in blog 3 of this series).
And that’s not all – you’ll also be able to organize your incoming payments digitally. By adding a payment button to the emails you send to share your electronic invoices, you’ll be giving your clients the opportunity to pay effortlessly, safely and quickly, all in a – you guessed it – digital way. Do you still use paper invoices from time to time? No problem, your client will still be able to pay digitally with an integrated QR code.
Printing documents, signing them, sending them and storing them in a folder... Soon these tedious activities will be a thing of the past as well. From then on, you’ll be able to sign numerous documents digitally, including contracts (leasing, insurance, etc.), financial documents, employment contracts, permits, quotations, and many more. It’s of course very important that this is done in a secure environment. So be sure to check whether your platform – Unifiedpost Sign is an example of such a platform – contains the necessary guarantees on a national as well as European level to sign documents digitally in a secure and fraud-proof way.
You’ll even be able to receive, send and sign (or have someone else sign) a registered letter digitally. This doesn’t just save you a trip to the post office, but also paper, stamps and processing costs. Of course, all of this is done according to the security measures, and a digital signature is just as legally valid as a physical one.
These are just a few examples of so-called 'add-ons' that all entrepreneurs who manage their administration digitally will soon be able to use. More than ever, it’s becoming clear that a paperless administration is the future. And that’s exactly the goal of this blog series: to inform you about it and encourage you to take the plunge.
Download the free e-guide
What's more, we've put together an e-guide for you. It provides you with even more extensive information and contains a handy checklist. This way, we guide you through your digitization process on a step-by-step basis.